Hokuyu Supply Co., Ltd. recognizes that personal information protection is an important social responsibility, and has established a "Personal Information Protection Policy" to appropriately protect personal information obtained in the course of business, and has also complied with the Japanese Industrial Standard JISQ15001:2006. We will implement and maintain this system in accordance with the "Personal Information Management System."
1. Acquisition of personal information and purpose of use
Our company provides products and services, provides maintenance services, develops software, and acquires personal information related to business by lawful and fair means. In addition, the purpose of use of the acquired personal information will be specified and used only within the scope of the purpose of use.
2. Compliance with laws, guidelines, and other norms
Our company complies with laws, national guidelines, and other norms regarding the handling of personal information.
3. Safety management and storage of personal information
We will work to prevent and correct the leakage, loss, or damage of personal information entrusted to us.
4. Entrustment of personal information
Our company may outsource all or part of the handling of acquired personal information to the extent necessary to achieve the purpose of use. In that case, we will conclude necessary contracts such as a basic contract regarding the entrustment of personal information and provide necessary and appropriate supervision of the outsourced party.
5. Providing personal information
Our company will not provide acquired personal information to third parties except in the following cases.
・If the customer's consent has been obtained
・When based on laws and regulations
・When it is necessary to protect a person's life, body, or property, and it is difficult to obtain the consent of the person in question.
・In cases where it is necessary to cooperate with a national organization or local public entity in carrying out operations stipulated by law, and notifying the person of the purpose of use or making it public would impede the execution of said operations. When there is a risk
6. We will promptly and reliably respond to complaints and inquiries regarding personal information.
7. Revision of personal information protection policy
Our company may change its "Personal Information Protection Policy" without prior notice in response to changes in social conditions, technological advances, changes in various environments, etc.
8. Regarding disclosure/correction of personal information, etc.
If a person requests disclosure of their personal information, we will promptly disclose it. In addition, if there is an error in the content of personal information and the person requests correction, addition, or deletion, we will promptly respond to these requests after investigating. However, if we cannot confirm your identity, we will not respond to these requests. If you have any requests or inquiries regarding our handling of personal information, please contact us below.
Inquiry Desk (Personal Information Consultation Desk Responsible Person)
phone
011-827-9701
Email
mail@hokuyusupply.co.jp
Purpose of use of personal information
Our company will acquire and use the following personal information within the scope of the purpose of use.
[1] Purpose of use of customers' personal information and personal information of business partner companies
・For the fulfillment of contracts (for contact regarding business negotiations and business, such as provision of products and services)
・To provide repair, inspection, and maintenance of products and related after-sales services
・For receiving and placing orders
・For billing, payment, collection, etc. operations
・To provide information about campaigns, products and services conducted by our company (including direct mail and surveys)
・For safety management measures such as disaster prevention and crime prevention
Obtained by means other than direct writing
・In the event that we are entrusted with work that involves the handling of personal information, in order to carry out the outsourced work appropriately and smoothly.
・To ensure the security of our company, such as access control (surveillance cameras)
・To confirm the content of inquiries and improve quality (voice data from telephone responses)
[2] Purpose of use of personal information of job applicants
Provision and communication of recruitment information, etc. and recruitment operations
[3] Purpose of use of personal information of our employees
Employment management of employees (resume, work history, salary, tax management, health management, pension/insurance management and communication, etc.)
① To contact those who have been hired for joining procedures, personnel and general affairs information after joining the company
② For labor management (attendance management, commuting vehicle management, payroll calculation, salary transfer, year-end adjustment, etc.)
③ For various insurance procedures (social insurance, nursing care insurance, employment insurance, etc.)
④ For notification to legal institutions (Ministry of Health, Labor and Welfare-related institutions, etc.)
⑤ For procedures for various welfare benefits (health checkups, membership in various desired organizations, etc.)
⑥ Retirement information (compliance with labor-related laws and regulations, contact in case of other emergencies)
December 28, 2017
Hokuyu Supply Co., Ltd.
Representative Director Eiji Watanabe